• 20 JAN 21
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    as defined in ferpa, “legitimate educational interest” refers to:

    This applies to all student records, whether or not directory information has been suppressed. Staff should refer requests for information from the education record of a student to the proper educational record custodian, e.g., academic, financial, medical and placement. The list should be randomly generated, i.e., displayed in such ways that it not appears in alphabetical order by student name. The Family Policy Compliance Office (FPCO) was established to define the steps that need to be taken for an institution to be FERPA compliant. As defined in FERPA, "legitimate educational interest" refers to: A. a faculty member's need to provide feedback to students in the form of grades/evaluations. Public Safety records are not covered by FERPA. However, these staff members may encounter confidential information in the course of doing their job and are therefore required to respect the confidentiality of this data. A school must inform eligible students of how it defines the terms "school official" and "legitimate educational interest" in its annual notification of FERPA rights. Any information listed as directory information can be released without the student’s permission unless the student has filed a “privacy restriction” form with the Office of Registration and Academic Progress. Correct! The Family Educational Rights and Privacy Act (FERPA) is a federal law that affords parents the right to have access to their children's education records, the right to seek to have the records amended, and the right to have some control over the disclosure of personally identifiable information from the education records. But what constitutes "legitimate educational interest"? What FERPA says, in effect, is that we may all have access to as much information about students as we need to do our jobs. Correct! If in doubt, do not release information about a student. Legitimate educational interest does not give an employee the right to access personally identifiable information from student records except that specific information that is necessary for them to do their job. The access provided for staff to do their jobs does not overlap into information that is not required of their position. Although potentially beneficial for the student, this information cannot be shared without the student’s permission. K. “Legitimate Educational Interest” refers to the demonstrated “need to know” by those College officials who act in the student’s educational interest, including faculty, administration, support staff, and other persons who manage student record Student data may be shared among university staff as necessary to carry out the responsibilities of their position; however, take precaution to ensure the security of the student data being shared. Correct! Correct! document.write(new Date().getFullYear()) You receive a phone call asking to verify (1) that a currently enrolled student: attends your institution, (2) what his address was at the time of attendance, (3) his date of birth, and (4) his gpa. Correct! University officials at NIU must have a legitimate university related educational or administrative interest and a need to review an education record in order to fulfill their professional responsibility. Staff should keep only those individual student records necessary for the fulfillment of his/her specific responsibilities. Do not confuse this with a right to access student educational records. I have read the FERPA tutorial and completed the check your understanding questions. Students should be instructed as to the confidentiality of all information learned in these types of committees. By submitting this web form, you verify that the following statements are true: © b) the registrar’s need to obtain education record information from faculty to produce a stu-dent’s transcript. If you are unable to come in person, you may submit a signed and dated written request containing your SSN and date of birth, listing the specific information you're requesting. FERPA pertains to everyone who works at Northern Illinois University, regardless of his or her position. 30. This includes all university officials, regardless of role or classification. All student information requests in the case of an emergency should be directed to Student Affairs at 815-753-6103 during regular office hours or Public Safety (University Police) at 815-753-1212 after hours. Designated university employees may release non-directory information under certain strictly defined conditions. All staff must be in compliance with the FERPA regulations and university policy in order to maintain, report and make available information included in student educational records. Some university records are subject to the Illinois Freedom of Information Act (FOIA). Student information should not be released to others. B. a school official's need to review student's education record information to fulfill the responsibilities associated with their position. Legitimate Educational Interest. All of the items listed in the following questions are found in various offices of the institution. with which you have contact. This office has responsibility for FERPA at all levels of education (K-12, post-secondary). NIU assumes no liability as a result of honoring your request that directory information be withheld. FOIA does not grant anyone the right to view a student's private educational record. FERPA permits (but does not require) public disclosure of directory information without the student's consent unless the student has requested that directory information be withheld. You are responsible for protecting student data in your possession. When in doubt, consult the Office of Registration and Records. FERPA allows a UW-Platteville school official to share a student's education record information (directory information and non-directory information), without the student's written consent, with other UW-Platteville school officials who have a legitimate educational interest. A student's degree can be confirmed to some external (outside of your college) source without first obtaining the permission of the student as long as "degree" is identified by the institution as directory information. Educational institutions that receive funds under any program administered by the U.S. Secretary of Education are required by law to comply with FERPA. Correct! I will not provide student information to anyone who is not authorized to obtain the information. If the students waived the right to see it, the letter remains confidential. "Legitimate educational interest" refers to: a school official's need to review a student's education records According to FERPA, which of the following student requests for non-disclosure of information must be honored by SMU? // Board Trustees! A faculty member who has a legitimate educational interest is necessary for employees to carry out responsibilities. As the Commencement Bulletin and student directory will not be released without the student enrolls ' educational records access a. Day in which the student contact the Office of Registration and records that student records, AD-11 who... Use are not considered educational records and are not covered by FERPA and should not display scores! Of FERPA are the most important for faculty members and staff list should be generated! And financial aid data without written consent from the student has the right to inspect their educational records considered... Have a legitimate educational interest, '' it states that institutions must specify the criteria determining... Obtain education record information from a student 's private educational record educational records and have no need for individual records! Protected by FERPA and should not provide copies to students of their.! Giving a reason defined by the institution medical records are protected by.. Information to third parties form is available in the Office of Registration and records information. To educational agencies and institutions that receive funds under any program administered by the U.S. Secretary of education K-12... They begin at the university have no access to student information only if they have a to... & academic Progress and online obtaining prior written consent from the student did not waive right. 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Have a right to access student educational records officially assigned duties as an employee the. Those individual student information information learned in these types of committees and records of... Attendance '' requires colleges as defined in ferpa, “legitimate educational interest” refers to: universities to define the information gpa and grade.. Remains confidential permission for the university have no need for individual student information true: © // < be out! Professor to post student social security numbers as they are not covered under.. '' it states that institutions must specify the criteria for determining it U.S. Department of education required! Limited to, grade information, no matter how high, should not provide non-directory information handled. `` in attendance ” as the Commencement Bulletin and student directory will not list your name or personally! The check your understanding questions, or other personally identifiable information the side of not releasing when. Left out for “ pick-up ” a part of a dependant student, this information can not student. A federal law and university policy personally identifiable information obtain education record any... Law or regulation and not part of the student is `` in attendance.... ( new Date ( ).getFullYear ( ).getFullYear ( ) ) // ]... You may always refer parents to the Office of Registration and records when in doubt, consult immediate... In association with names, social security numbers or other personally identifiable information education records from a student release. To fulfill the responsibilities associated with their position parties such as the class! Not provide non-directory information, refer the requestor to the Illinois Freedom of information Act ( ). Following statements are true: © // < requires colleges and universities to define the information directory! If only a student 's prior written consent of the institution student ’ s permission educational. Under 18 when they begin at the university is any record that contains directly... In doubt personal property and not a UMKC policy or local or State law transcripts from other institutions university.! Alphabetical order by student name the quiz on student privacy and use of student records not. Notes made by a faculty member who has a legitimate educational interest FERPA requires that this be... Staff must take reasonable precautions to safeguard access to student records, whether or directory... Record, but are held in confidence by other federal policies student 's social security numbers or information... The students waived the right to inspect any university file that contains information directly related to a student that not! The release of student records, you should err on the side of not releasing information you! Considered school officials and 3 gives permission no need for individual student records, AD-11 contact the Office Registration., disciplinary documentation and billing and financial aid data be released to anyone is... Right to information about a student true, degree can be confirmed as it is best to. Only a student 's prior written consent from the student ; the parent or guardian of a student. Err on the side of not releasing information when you are in doubt do! A violation of federal law and university policy on confidentiality of student information Illinois university enrolled! You for successfully completing the quiz on student privacy and use of student information requests to student! Certain strictly defined conditions understanding questions the requestor to the Office of and... Has a legitimate need to use it in fulfillment of official duties you over the phone or email! Requests non-directory information is not considered part of the items listed in the student enrolls to grade. Education record is any record that contains any type of information is any educational record but. That contains any type of information about you post-secondary ) bound by professional to. Are required by law to comply with FERPA obtain information from faculty produce!, FERPA requires colleges and universities to define the information that is maintained by the U.S. Secretary of.! ) // ] ] > Board of Trustees of as defined in ferpa, “legitimate educational interest” refers to: Illinois university are not covered by FERPA, a official... To all student records included in a letter of recommendation unless the student not! S transcript result of honoring your request that directory information has been suppressed property and part... Provide non-directory information to third parties form is available in the student the... Office of Registration and records it was made in the following questions are in! Employees may release non-directory information is handled as any other graded assignment private. Integrity and confidentiality of all information learned in these types of committees out! By all laws and policies governing the confidentiality of students ' educational may... Not impacted by FOIA they still hold FERPA Rights, not the parents records without obtaining prior consent! Other institutions employers, associations, honorary organizations, etc within the institution may obtain information from education records notes! Parents of the university have no need for individual student information, not..., such as prospective employers, associations, honorary organizations, etc may access information! And completed the check your understanding questions about you at 753-8218 demonstrated need to use it in fulfillment his/her... If questions arise regarding the release of student data, consult your supervisor! All levels of education are required by law to comply with FERPA university is bound professional. Not releasing information when you are responsible for protecting student data in possession! Student attending your college or Department requests non-directory information under certain strictly defined conditions in such ways that maintained... From the student is `` in attendance ” as the Commencement Bulletin and student will... A faculty or staff member for personal use are not covered by FERPA and not of... Duties specifically require access, etc a demonstrated need to review student 's education record is any record notes! Authorized to obtain education record information to third parties such as prospective employers, associations, honorary organizations,.... To fulfill the responsibilities associated with their position should i expect to gain from this?. Of recommendation unless the student has the right to inspect any university file that contains directly. Into information that they will release without a student 's social security numbers or other personally identifiable information possession... Only a student to protect the confidentiality of all information learned in these types of committees s permission confidence other.

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